Office Coordinator - Part Time

Office Coordinator

Role Summary:
The Office Manager role serves as the operational and cultural anchor across physical office locations. This role ensures smooth day-to-day operations, supports a welcoming employee experience, and strengthens connection to cultural values through event coordination, internal communications, and employee engagement. Positioned at the intersection of People, Recruiting, and Workplace Operations, this role enables administrative efficiency and meaningful employee moments across teams and geographies.

Key Responsibilities:
Office & Facilities Operations

• Lead the day-to-day office operations - keeping supplies stocked, the kitchen refreshed, and the workspace running smoothly.
• Support Houston by working closely with local POCs, partners, and vendors.
• Manage building access at HQ, including setting up credentials and security badges for new hires, guests, and vendors. Ensure consistency across other office locations.
• Keep office logistics up to date - seating charts, floor plans, and parking assignments included.
• Proactively stay on the lookout for new vendors or services that can support all office locations consistently.
• Coordinate in-office catering for new hire welcomes, team events, lunch-and-learns, and other moments that align with the Culture Committee calendar or initiatives from the People team or execs.
• Collaborate with the Finance team to properly process and track incoming physical checks and documentation.
• Partner with IT, People Ops, and Recruiting to ensure office onboarding logistics are ready for new hires - including desk setup, access, and welcome materials.

Culture & Engagement

• Create and maintain a master calendar updated for birthdays, work anniversaries, and personal milestones across all offices to make sure recognition happens on time and feels meaningful.
• Plan and deliver thoughtful, personalized celebrations - from birthday treats to parenthood gifts - that reflect culture of care and appreciation.
• Lead monthly Culture Committee meetings and help plan, coordinate, and follow up on quarterly events that bring teams together across locations.
• Support all-company events and offsites, including the Annual Planning Meeting, in partnership with the Culture Committee, and the CPO.
• Partner with the People team to keep tabs on the culture and engagement budget - tracking, updating, and flagging spend where needed.
• Support the exec team with monthly All-Company meetings - helping with scheduling, agendas, logistics, and presentation prep.

Administrative, Executive, and Recruitment Coordination

• Help with schedules for interviews and pull together candidate materials for the exec team, in partnership with Recruiting team.
• Coordinate travel, hotel bookings, and other logistics for candidate visits or employee trips.
• Manage DocuSign workflows to keep document signatures moving and make sure everything gets archived properly.
• Team up with Hiring Managers and TA to coordinate swag kits and first-week logistics so new hires have a smooth, welcoming first day.
• Own the creation and delivery of new hire announcements to help introduce team members company wide.

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.