Administrative Assistant

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Monday - Friday 8am - 5pm. Occasional weekends and evenings.

Priority review by date is November 17, 2025.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

At least two years' experience, good organizational skills, typing, computer, interpersonal, and communication skills.

The Upward Bound Administrative Assistant supports program operations during the academic year and summer components by coordinating tutoring schedules, maintaining student and tutor records, and assisting with program planning. Responsibilities include compiling data for federal reporting, managing the BLUMEN database, and providing responsive support to students, parents, and school staff. The role requires strong organizational and communication skills, and proficiency with word processing, databases, office equipment, and social media platforms.

Ability to work in an office environment including sitting at a computer for long periods of time and lifting boxes of files.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Management and overseeing of offices for three federally funded grants which includes planning and organizing administrative and clerical work requiring knowledge of TRIO Upward Bound and TRIO Upward Bound Math & Science. To include requisitioning materials and supplies and accurate inventory of items.

Typing editing, and proofreading documents attending and taking minutes at staff meetings, preparing correspondences and other documents from rough draft to final proofreading for proper format accuracy, completeness of proper routing of all copies.

Maintaining and overseeing the accuracy and maintenance of three program electronic databases and hard copy files for federally funded grants that are used for reporting to USDE and state and federal resources, which include confidential files and information. Scheduling summer classes for participants during the summer phase.

Coordinating clerical support for professional staff including program coordinators, receiving and screening mail, making arrangements for meetings with UGA staff, faculty and academic departments, potential and current students, and upper administrators as needed to include community partners, school systems, principals and superintendents.

Making arrangements for workshops and conferences, preparing agenda items for meetings, and follow up on action items. Completing and assisting with staff travel documents including TAs. Participate in professional development. Engage in and support OSSA, UGA, and external committees, presentations, and events. Assist with new and emerging work projects.