Administrative Assistant

Iridium is an award-winning and innovative satellite communications company with bragging rights to the only network that offers voice and data connectivity anywhere in the world. For over 20 years, Iridium's unique network and services have supported critical communications needs for individuals, businesses, and the evolving Internet of Things.

At Iridium, we understand the importance of staying connected and the limitations of traditional communications networks. People across the globe, including first responders, humanitarians, global militaries, scientific researchers, and lone workers, as well as ships, aircraft and remote operations all rely on Iridium to stay connected. We take our responsibility for providing these essential communications very seriously and pride ourselves on offering a reliable lifeline when needed. Likewise, Iridium is committed to providing an exciting and innovative workplace, where employees are challenged to think outside the box and collaborate on new, bold ideas and solutions. Our talented teams are passionate about their work and the impact our company makes around the world. Iridium fosters an empowering and inclusive culture that allows employees to genuinely be their best selves. We are looking for others who want to join this truly unique company that celebrates our employees and provides the opportunity to truly make a difference in the world.

Iridium is seeking an energetic, conscientious, and personable Administrative Assistant to join our exemplary Administrative Support team! As an Administrative Assistant, you will work on providing administrative support to multiple Vice Presidents across various time zones and be highly engaged in activities to support local office operations. In this role, you will enthusiastically assist with coordination and activities associated with assigned projects. You'll bring a flexible, positive, and "can-do" attitude, with the ability to easily shift gears and priorities.

Successfully support and coordinate meetings across multiple time zones by managing logistics such as calendars, conference rooms, and travel itineraries

• Assist with the coordination of corporate events and social activities, both onsite at our Arizona locations and occasionally outside of the workplace

• Help draft and disseminate company communications, such as corporate and location-based announcements, events, and notifications

• Confidentially and responsibly handle various types of company correspondence, including incoming/outgoing US Postal Service mail, 3rd party package deliveries, and internal/external email for various levels of leadership and employees

• Oversee office supply orders and inventory, including general office supplies, coffee and breakroom services, machine maintenance, and any associated invoicing and billing

• Organize and plan various types of meetings and events, both virtual and in-person including securing locations, catering, meeting supplies/equipment, conference room preparation, etc.

• Create, structure, and edit various presentations (i.e., PowerPoint slide decks, Excel spreadsheets, Outlook email communications, etc.) and associated presentation materials

• Assist with prioritizing tasks and resolving various issues on behalf of and for Iridium Vice Presidents and other members of the leadership team

• Review expense authorizations and prepare expense reports on behalf of and for Iridium Vice Presidents and other members of the leadership team

• A high school diploma, GED, or equivalent, relevant professional support experience

• 4+ years of experience in a professional administrative support role (e.g., Administrative Assistant, Office Manager, etc.)

• Must be internet/computer savvy with the ability to troubleshoot and/or utilize various technology resources to quickly resolve issues and/or meet deadlines

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and experience / familiarity with MS Teams (for collaboration), SharePoint (for file sharing, organization, and planning), and ServiceNow (to create and follow tickets in order to resolve issues)

• Capable of exercising sound judgement and discretion when resolving issues, making recommendations, responding to questions, etc.

• Be able to clearly present data, ideas, arguments, etc.

• Can cultivate meaningful relationships with others and accept feedback to always keep improving

• Be accountable for your work and possess the self-awareness needed to recognize and correct your mistakes

• Must be able to prioritize your responsibilities and be resourceful when carrying out tasks

• Previous experience supporting high level company leaders / executives

• Experience with and/or a passion for event planning

• A relentless desire to think outside the box, a healthy curiosity to learn about new people and things, and a confidence to bring your ideas, perspectives, and suggestions to the table

• Occasionally work early mornings, late evenings, and/or weekend hours, as needed, to support time sensitive activities and/or to assist with company events

• This position directly performs under, supports, or is exposed to a U.S. government contract. To comply with the requirements of Iridium's U.S. government contracts, applicants for this position must be U.S. citizens

• Be able to travel occasionally to support our leadership team

• Be able to work in the office four days a week, remote on Mondays or Fridays.

This position primarily works in an office setting and is largely sedentary with the majority of the position working with a computer. The role typically requires the use of basic office equipment such as a phone, video, computer, keyboard, mouse, and printer.

Iridium is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.