Assistant Director of Graduate Studies

Department: MCC Office of the Dean
Salary/Grade: EXS/7

Job Summary:

The Assistant Director of Graduate Studies supports McCormick's graduate programs at the McCormick School of Engineering. The position works closely with administrative leadership for McCormick's graduate programs to ensure clear communication and facilitate implementation of policies across the school.

The Assistant Director serves as an administrator for many ongoing programs and processes, including the Crown Family Internship program, RCR training, recruitment, admissions, and fellowships. Additionally, this role collaborates with a working group of graduate program assistants, ensuring excellence in graduate admissions processes.

Please note: Work schedule: Occasional evening/weekend hours

Specific Responsibilities:

Administration

• Delivers customer service support to internal and external stakeholders by implementing standardized practices and procedures to ensure service excellence and continuous improvement.
• Analyzes data and applies pre-defined strategies to make process improvements that support organizational goals.
• Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc.

Budgets & Financial

• Monitors daily, monthly & annual financial activities including transactions, analysis, & reporting (i.e., cost-share commitments, endowment tracking).
• Approves fund reallocation within budget as necessary & appropriate.
• Processes financial transactions for MS and PhD students (i.e., student organization expense submissions, Pro-MS U-Pass distribution)

Communication, Outreach & Recruitment

• Engages in outreach for a variety of goals, including recruitment, event participation, relationship building, etc.

Events

• Supports master's and PhD student events, including but not limited to orientation, registration, student life, and graduation.

Student Support

• Supports administrative management of student matters; such as academic probation, integrity, and other processes.
• Collaborates with graduate program staff to execute established strategies that improve student support, streamline processes, and enhance program structure.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.

• 4 years program/project administration or other relevant experience.

Preferred Qualifications:

• University experience and familiarity with graduate programs

Preferred Competencies: (Skills, knowledge, and abilities)

• Understanding of budgeting and finance

• Excellent interpersonal communication and customer service

• Strong MS Office and SharePoint skills

• Familiarity with admissions software and Smartsheet.

Target hiring range for this position will be between $64,000-$78,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.