Records Management Analyst Associate

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website.

We are committed to supporting a diverse workforce that reflects the communities we serve.

The Records Management Analyst Associate will play a key role in maintaining the integrity, accuracy, and security of both electronic and physical records. This role involves coordinating with business units to determine opportunities for improvement for efficient records management in collaboration with the records manager, records liaisons, and staff across the Council. The analyst associate also helps develop and promote records management best practices to ensure compliance with the Minnesota Government Data Practices Act.

• Consults with customers on their specific records management needs.
• Recommends on changes to policies and procedures.
• Processes of offsite record storage request from internal customers.
• Utilizes existing processes for managing records.
• Communicates opportunities for automating records management processes
• Reviews existing training and recommends improvement and updates training resources.
• Meets with customers to identify the records they create, receive, or manage.
• Assists with updating retention schedules for customers based on business need and state/federal laws.
• Works with customers and records liaisons to implement retention schedules and destruction logs.
• Support records querying, tagging & classification and other system processes
• Participates in records focused Communities of Practice (CoP) to collaboratively understand user needs, train staff and communicate initiatives
• Participates in local or national CoP, user groups or other industry groups (e.g. NAGARA) to incorporate industry best practices and standards at the Council

A Bachelor's Degree in Library Sciences, History, Business Administration, Public Administration, Information Technology, or a related field

OR

OR

Knowledge, Skills and Abilities

• Records management principles and practices

-Desired-

• Knowledge of how public agencies are organized and operate in MN
• Knowledge of the Metropolitan Council's operations and mission
• Ability to read, interpret, and articulate state and federal statutes in simple terms

Skilled in:

• Creating documents, reports, and presentations using O365 productivity tools (Word, Excel, PowerPoint)
• Ability to read, analyze and interpret professional journals, technical procedures and government regulations. Ability to write reports, business correspondence and procedure manuals.

Ability to:

• Take direction & listen effectively
• Work independently
• Collaboratively define and articulate clear priorities
• Express ideas and concerns clearly and concisely, verbally, in various presentation formats, and in writing
• Focus on different tasks and challenges, while maximizing time, resources, and energy to achieve desired outcomes, goals, or expectations
• Value differences, treat others with respect, promote cooperation and maintain positive relationships even in the face of conflict

What you can expect from us:

• We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
• We encourage our employees to develop their skills through on-site training and tuition reimbursement.
• We provide a competitive salary, excellent benefits and a good work/life balance.

More about why you should join us!

Union/Grade: AFSCME, Grade F
FLSA Status: Non-Exempt
Safety Sensitive: No

What steps the recruitment process involves:

• We review your minimum qualifications.
• We request your Work Record Evaluation (ATU employees only).
• We rate your education and experience.
• We conduct a structured panel interview.
• We conduct a selection interview.

Once you have successfully completed the steps above, then:

If you are new to the Metropolitan Council, you must pass a drug test (safety sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.

If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us.