Sr. Administrative Coordinator

Development and Alumni Relations (DAR) supports Johns Hopkins' focus on research, teaching and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine"strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.

Key responsibilities:

• Plan, support, and organize daily operational activities of the assigned area.
• Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, Program Leadership or comparable business leaders.
• Manage team and/or assigned leaders calendars; plan and schedule meetings and coordinate their associated logistics.
• May support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.
• May represent department management in appropriate circumstances within the scope of the position's responsibility and purview.
• Independently develop and manage complex and key administrative projects (e.g., databases, reports, grant proposals, office workflow, records control, course materials).
• Coordinate purchasing processes; process various department bills and reconcile accounts.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high level meetings. Record and draft minutes; monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as the liaison or office contact with facilities.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).
• Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies
• Develop and compile reports.
• May assist with preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• Coordinate preparation, set up and logistics for department/office events/functions.
• May perform some non-routine and confidential administrative functions
• Coordinate work assignments of students and/or temporary office support, as needed.

In addition to the duties described above, the Sr. Administrative Coordinator will:

• Accurately enter and update contact reports and proposals in the JHAS database, link donor gifts to their respective records, and generate comprehensive reports to support fundraising efforts and strategic decision-making.
• Provide proactive complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership, or comparable business leaders.

• High school diploma or graduation equivalent.
• Four years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high schooldiploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint
• Excellent written and oral communication skills
• High-level decision making skills and attention to detail
• Must be a team player with the ability to work independently and have exceptional organization, time management, and interpersonal skills
• Demonstrated writing and editing skills
• Knowledge of SAP and Salesforce database reporting
• Ability to work overtime for Development and Alumni Relations events

Classified Title: Sr. Administrative Coordinator
Job Posting Title (Working Title):Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: Minimum: $41,437 - Maximum: $71,954 (targeted salary: $68,000; commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8:30am-5:00pm
FLSA Status:Non-Exempt
Location:Mount Washington Campus
Department name: 10001471-Development and Alumni Relations
Personnel area: Whiting School of Engineering

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