Position Details
Position Information
| Recruitment/Posting Title |
Program Support Coordinator (2 Vacancies) |
| Job Category |
Staff & Executive - Administrative & Support - General |
| Department |
CINJ - Pediatric Population Sc |
| Overview |
RUTGERS CANCER INSTITUTE VISION, MISSION, AND CORE VALUES:
VISION:
Through our science, our evidence-based actions, our openness, and our respect for those we serve, we will advance cancer-focused research worldwide and reduce the burden of cancer in our catchment area. By engaging with and empowering our exceptionally diverse populations, and addressing their questions and fears, we will engender hope for cancer patients and their families and play a critical role in strengthening the fabric of our communities by gaining and protecting their trust and providing access to the outstanding oncology care each person deserves.
MISSION:
Our mission is to accelerate scientific discovery focused on understanding cancer, innovating cancer treatment, and improving cancer prevention; to provide outstanding, novel, and compassionate patient care; to provide evidence-based and culturally informed education to physicians, nurses, researchers, staff, and the community; and to achieve cancer health equity in our state through outreach to and engagement of our extraordinarily diverse communities.
CORE VALUES:
Curiosity and Discovery: encouraging an environment of continuous inquiry, creativity, and innovation to generate new knowledge
Integrity: earning the trust of those we serve and each other through honesty, transparency, accountability, and continuous reflection
Collaboration: approaching all opportunities with an understanding that together we are better and can achieve more; promoting and maintaining an environment of teamwork and shared knowledge
Respect and Caring: consistently demonstrating caring, compassion, and respect through our words and actions
Perseverance: maintaining an unwavering commitment to our mission; embracing change, overcoming obstacles, and creating and recreating the path to achieve our goals |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking a Program Support Coordinator within the Administration and Planning Department at the Rutgers Cancer Institute.
The primary purpose of the Program Support Coordinator position is to provide specialized high-level support for the Rutgers Cancer Institute, especially in the context of the Cancer Prevention and Control (
CPC) Research Program. Under the supervision of the Business Manager and the guidance of the
CPC Research Program Co-Leaders, the Program Support Coordinator assists with departmental and Program needs. The work includes but is not limited to: meeting coordination and logistics, research- and leadership-related travel and reimbursements, purchases and contracts, time-keeping, hiring, onboarding, evaluations, and exits, and required reporting.
Essential Duties and Responsibilities include the following:
ADMINISTRATIVE SUPPORT
- Maintains the assigned faculty members' CVs and assists with reporting on their research faculty and/or leadership activities as appropriate
- Assists the assigned faculty members with their tracking and annual reporting of vacation and sick days
- Organizes projects and handles administrative tasks. Assists in planning and executing projects that relate to the assigned faculty members' areas of responsibility, and Rutgers Cancer Institute as a whole.
- Handles all travel and conference arrangements, travel advances and expenses, and prepares detailed and accurate itineraries with all contact information for hotels, transportation, etc. for the faculty and laboratory personnel. Prepares expense reports upon trip completion and tracks that all payouts are completed.
- Serves as liaison between the faculty members and administrative units such as Purchasing, Human Resources, IST, Payroll, Workforce Planning, Faculty Affairs, Administration and Planning, etc. Initiates correspondence related to these functions.
- Works with the faculty members to edit and format important documents such as letters, PowerPoint presentations, websites, etc.
- Provides administrative support to facilitate effective time management during grants the process, including the National Cancer Institute Cancer Center Support Grant, which includes but is not limited to: scheduling of grant related meetings, blocking time in calendars as needed, and calendar reminders of key deadlines and deliverables.
- Determines and organizes work procedures; prepares work schedules and expedites workflow. Periodically evaluates secretarial/clerical procedures, establishes standards and institutes new or modified procedures, as needed.
LABORATORY SUPPORT
- Working with the Office of Workforce Planning, supports hiring and onboarding of research personnel in accordance with cancer institute SOPs.
- Manages requests for time off and time and attendance records for the research support staff of the faculty. Oversees payroll operations as timekeeper for all research support staff via PeopleSoft.
- Tracks the completion of laboratory personnel evaluations and mandatory trainings.
- Responsible for creating and renewing purchase orders, paying office and lab invoices, generating check requests, subscriptions, and other expenditures for the laboratory/research personnel. Ensures that expenditures are in accordance with allocation of funds.
PROGRAMMATIC SUPPORT
- Under direction from the assigned faculty members and Business Manager, schedules conferences, meetings, presentations, research symposia, works-in-progress reviews, and other important programmatic events.
- Assists with distribution of agendas and other event communication, including providing speakers and participants with logistical details and other helpful information.
- Coordinates reservation of facilities, catering, AV, online meeting conferencing (e.g., Teams, Zoom) and overall set up. Works with building facilities to ensure maintenance requests are addressed.
- Creates sign-in sheets and maintains accurate attendance records, provides minutes, and follows- up on action items resulting from these meetings.
- As assigned by faculty members and Business Manager, aids Center Administration in obtaining and preparing needed data for faculty members' areas of purview and support preparation of reports.
- When necessary, assists the Business Manager in support of other Program Leaders and/or faculty, including their calendar management, travel and reimbursements, and reporting on activities under the Program Leaders and/or faculty members' oversight.
MISCELLANEOUS
- Participate in Strategic Planning activities for Rutgers Cancer Institute and Center Administration.
- Participate in routine administrators' meetings per the instruction of the Senior Director, Research Administration.
- Attends educational programs for professional development and growth.
|
| FLSA |
Exempt |
| Grade |
26S |
| Salary Details |
|
| Minimum Salary |
74332.000 |
| Mid Range Salary |
89311.000 |
| Maximum Salary |
106121.000 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
|
| Position Status |
Full Time |
| Working Hours |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
This position requires a fully on-site work arrangement. |
| Union Description |
HPAE 5094 |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's Degree in Public or Business Administration or a related field, plus four (4) years of professional level experience in an administrative office, preferably in an academic research setting.
- Equivalent experience, education, and/or training may be substituted for the degree requirement.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Demonstrated effective oral, written, and interpersonal communication skills are required.
- Must be computer literate with proficiency in the Microsoft Office Suite.
|
| Preferred Qualifications |
|
| Equipment Utilized |
|
| Physical Demands and Work Environment |
PHYSICAL
DEMANDS:
- Standing, sitting, walking, talking and hearing.
- No special vision requirements.
- Lifting up to 25 lbs.
WORK
ENVIRONMENT:
- Office environment. Moderate noise.
|
| Special Conditions |
|
Posting Details
| Posting Number |
26ST0166 |
| Posting Open Date |
01/30/2026 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers Biomedical and Health Sciences (RBHS) |
| Home Location Campus |
Downtown New Brunswick |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance, sick time, employee discount
Jan 30, 2026