New

Scheduling and Events Professional Intern

University of Wisconsin Madison
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Feb 01, 2026
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Jobs Hub to apply through the internal application process. Job Category:University Staff Employment Type:Temporary (Fixed Term) Job Profile:Recreation Program Coordinator Job Summary: Recreation & Wellbeing (Rec Well) at the University of Wisconsin-Madison is seeking a detailoriented, innovative, and energetic intern to support scheduling and event operations within one of the nation's premier collegiate recreation departments. This position offers immersive, real-world experience in event planning, logistics, and student-staff leadership within one of the most energetic and dynamic campus environments. Our state-of-the-art facilities are unlike traditional conference or hotel venues. As the Scheduling and Events Intern, you'll help bring events to life-from student-organization meetings to campus-wide programs-while serving as a vital support to the student event staff who make them happen. You'll gain handson experience coordinating event logistics, supporting onsite operations, solving problems in real time, and contributing to process improvements that shape how Rec Well events run all year. You'll also have the chance to step into a leadership role by supporting the hiring, training, and development of our student event staff team. This is a highimpact, highinteraction internship perfect for anyone aspiring to build a career in event management, recreation operations, hospitality, or student affairs. This internship is fundamentally about supporting event operations, enhancing the student staff experience, and contributing to a fastpaced, peoplefocused environment. Each week will bring new events, new challenges, and new opportunities to learn and grow as an emerging event professional. It offers immersive, fulllifecycle event experience, from intake and planning to logistics coordination, to onsite execution and evaluation. This intern will gain experience in: Supporting and coordinating student event staff, including training, development, scheduling, and communication. Assisting with event planning and logistics for internal programs, student organization events, and campus partners. Providing administrative support for event intake, facility scheduling, equipment tracking, and office operations. Participating in process improvement projects, documentation updates, and knowledgebase maintenance. Key Job Responsibilities: Engages in the Rec Well professional internship development curriculum, all staff meetings, divisional committees, and other professional development responsibilities and opportunities. Identifies, proposes, and implements new or revised operational policies and procedures Assists in implementing the staffing resource allocation plan including hiring, training, and supervision Coordinates logistics for events and programs Prepares and monitors budgets and purchases expenditures as needed Develops targeted communication plans and materials based on established goals Department: Scheduling and Events Compensation: $22.50/Hour Required Qualifications: Strong communication, leadership, and organizational skills. Ability to think creatively and critically to solve problems. Demonstrated commitment to high-quality customer service. Experience with Microsoft Office Suite (Word, Excel, Outlook) or similar software. Preferred Qualifications: Prior event, customer service, or leadership experience strongly preferred. Work Schedule: Monday-Friday 8:00 AM- 5:00 PM. Times will vary by day and there is flexibility, with an average of 30 hours per week. Academic Professional Internship Information: Internships are limited-time employments lasting 9 months or 1,040 total hours Internship dates are approximate and will run mid-August 2026 to May 2027 Education: HS Diploma - Required Bachelor's Degree - Achieve or advancing towards Bachelor's degree or higher in a related field. How to Apply: As part of the application process, you will be required to upload a current resume Contact Information: Madelyn Johnson, recruitment@recwell.wisc.edu Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.