ADMINISTRATIVE ASSISTANT

GENERAL DESCRIPTION

The Administrative Assistant provides high-level administrative and operational support to ensure the smooth and efficient functioning of the various departments they support. This role requires professionalism, adaptability, and strong attention to detail.

WHY WORK FOR US?

At Wells, we empower our team members to deliver an exceptional client experience. Our employees are talented problem solvers that shine in preconstruction, engineering, operations, and project management. They bring innovative solutions that yield outstanding results.

In the design and construction industry, we focus on honesty and hard work to build trust that lasts beyond individual projects. Our team is consistently working to improve building processes and raise industry standards. We meet our partners' needs through collaborative efforts that ensure safe and certain results, reducing risks along the way. Together, we help businesses and individuals succeed and change our communities for the better.

WHAT WE HAVE TO OFFER

Wells values our employees and is committed to providing a competitive and comprehensive benefits package.

• Health, dental and vision insurance
• Paid premiums for short- and long-term disability, and life insurance
• Wellness Incentives
• Paid holidays
• Flex spending for medical and daycare
• Health savings account (HSA)
• 401(k) plan with profit sharing
• Access to Nice Healthcare
• Employee Assistance Program
• Paid Time Off (PTO)
• Wishbone Pet Insurance
• Critical Illness Benefit Plan
• Accident Insurance Plan
• Voluntary Hospital Indemnity Plan

Please note that the benefits listed here are for non-union employees. Benefits for union employees are covered under separate collective bargaining agreements which can be obtained through their union business agent or their HR representative.

Other benefits include Health and Family Care leave for both union and non-union employees.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Serve as a primary point of contact for internal and external partners.
• Maintain accurate records, files and documentation (digital and physical).
• Ensure team member kitchen and shared spaces are kept clean, organized, and well-maintained.
• Order office supplies, manage inventory, and maintain office equipment.
• Obtain, open, and distribute mail to appropriate departments and employees.
• Assist with data entry, reports, and basic bookkeeping as needed.
• Prepare, edit and distribute correspondence, reports and presentations.
• Coordinate office events and meetings.
• Complete special projects as requested and perform other duties as assigned.

EDUCATION, SKILLS, AND ABILITIES REQUIRED

• Strong foundational skills in math and English at a high school diploma or GED level are required; an associate's degree in office management or related field is preferred.
• Professional phone etiquette with the ability to maintain a positive, customer-focused demeanor under pressure and competing demands.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience in electronic and physical filing relating to documents, certificates, and forms.
• Ability to communicate clearly and professionally with internal team members, job applicants, vendors, and external business partners.
• Experience supporting senior leaders and/or cross-functional teams.
• Possession of a valid driver's license, and the ability to operate a motor vehicle.

PHYSICAL REQUIREMENTS/ ADA ESSENTIAL FUNCTIONS

• Ability to sit or stand for extended periods of time.
• Manual dexterity and hand-eye coordination for typing, filing, and using office equipment.
• Visual acuity and ability to read small print.
• Hearing acuity and ability to communicate effectively with others.
• Ability to lift and move office supplies and equipment.
• Mobility and ability to move around the office as needed.

WORKING CONDITIONS

• Low risk of exposure to unusual elements.
• Low risk of safety precautions.
• General office environment.

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be assigned by his/her supervisor.

Wells is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities.

Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.