Administrative Assistant

Salary: $23.63 - $24.73

Position Summary: The Home Finding Department is responsible for the recruitment, training and certification of all foster homes within Children's Aid. With approximately 500 homes either in the process of certification or certified, Home Finding is the initial contact for prospective foster parents with the agency's foster care division within Children's Aid. The Home Finding Department seeks to ensure a highly quality of care for children in the agency's care as well as highly quality of customer service for our foster parents. The Home Finding Administrative Assistant will provide the Home Finding Unit with foster care administrative assistance and support.

Essential Duties:

• Understand and promote the organization's Mission, Vision, and Core Values, to ensure alignment with organizational policies and procedures.
• Work with the Home Finding Team to ensure the certification, reauthorization and maintaining of all homes across all foster care programs with Children's Aid.
• Oversee tracking, follow-up and compliance related to foster parent medicals.
• Assist in the tracking of data related to foster home compliance including but not limited to training hours and ancillary items needed for foster homes such as radiators and window guards.
• Utilizing reports provided, create lists of due dates for recertifications, Youth Voices and fingerprints as well as SEL and SCR.
• Process clearances for SCR and SEL.
• Provide documents as requested particularly for OSIs and to the Adoption/KinGAP unit.
• Oversee and ensure data entry into spreadsheets.
• Management of data/documents within Binti/Evolv/Connections.
• Prepare document packets and track document collection for foster parents.
• Filing of documents in foster parent records and preparation of records for closing.
• Conduct mailings to foster parents.
• Develop collaborative and supportive relationships with foster parents.
• Perform other duties as assigned.

Minimum Qualifications:

• HS Diploma/GED required, associate's degree preferred.

Key Competencies:

• Bilingual (Spanish/English) preferred.
• Experience with Connections/Evolv preferred.
• Computer literacy with some experience with Microsoft Excel and Outlook Calendar a plus.
• Excellent verbal, writing and organizational skills.
• Flexibility and ability to work under pressure and meet deadlines.
• Office skills for managing phone and filing needs of the unit.

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children's Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children's Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.