EXECUTIVE ASSISTANT

The Executive Assistant

• Corresponds with leaders across the organization and leaders within the community on behalf of the executive.
• May coordinate events and functions internally/externally, as well as in collaboration with community partners and professional organizations.
• Provides direction and prioritization standards for the screening of the executive's mail, email, voicemail and appointments.
• Anticipates executives needs and proactively organizes appropriate people and resources to support the executive in addressing issues/situations.
• Manages change effectively and works well in a dynamic, fast-paced environment.
• Suggests areas for process improvement when appropriate.
• Composes, edits, and/or types a variety of professional correspondence and documents.
• Provides support for meetings and engagements by creating items such as presentations, agendas, minutes, reports, charts and graphics, etc., ensuring accuracy and appropriate distribution. Obtains appropriate resources and ensures necessary stakeholders are available to support and meet the executive's needs.
• Manages projects of varied complexity and scope.
• Sets goals and priorities, manages time effectively and sees tasks through to completion and within deadlines. Utilizes appropriate resources to ensure projects are successful. Works well independently.
• Handles complaints and issues tactfully and appropriately. This may include documenting, tracking, investigating, and referring as appropriate.
• May purchase necessary business and office-related materials.
• Maintains and updates contracts and agreements.
• Handles administrative items related to the management of the executive's direct reports. This may include initiating performance evaluations, entering and/or approving hours worked, etc.
• Administers, reviews, and approves timesheets for staff.
• Mentors other administrative staff.
• May participate in meetings to provide administrative support.

Education: Associates degree in related field required.

Experience: A minimum of 5 years of administrative and executive assistant or other related work experience required.

Licensure, certification and/or registration: None.

Other Minimum Qualifications: Requires a detailed knowledge of the organization's operations and organizational procedures. Demonstrates ability to work with sensitive information.
Demonstrates excellent communication and interpersonal skills. Proficiency in business vocabulary and grammar to effectively represent the executive and the company to outside parties. Demonstrates attention to detail and decision-making skills to respond to high-pressure situations. Demonstrates time management skills to plan, manage, and coordinate executive's activities and major functions. Demonstrates experience exercising sound judgment and complete discretion in dealing with highly confidential and sensitive matters. Strong experience with computer software such as word processing, spreadsheets, presentation, email and calendar management applications; database experience.

Recruiter:

Recruiter Email:

For more information, contact the HR Service Center at 1-800-599-2537.

Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.

For more information on E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies

Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away.

When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself.Below are benefits available to you when you join Carilion:

• Comprehensive Medical, Dental, & Vision Benefits
• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Virgin Pulse
• Discounts on childcare
• Continued education and training

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