New

Executive Assistant

Vaco
$175,000.00 - $250,000.00 / yr
United States, New York, New York
Feb 06, 2026
Executive Assistant Location: On site NYC Salary: $175,000-250,000 The Opportunity: We are seeking a seasoned, high-caliber Executive Assistant to support a prominent Principal whose interests span global business, investment, philanthropy, and public-facing initiatives. Based out of a private home office in the city, this role is a partnership designed for a professional who thrives in a fast-moving, "less-corporate" environment that still demands a C-Suite standard of execution. Working alongside an existing EA, you will act as a critical gatekeeper and operational lead, ensuring the Principal's complex personal and professional life runs with total continuity. The Mission Strategic Coordination: Manage a high-volume, ever-changing calendar across multiple time zones. You won't just book meetings; you will anticipate conflicts and prepare the Principal for every engagement with comprehensive briefs. Complex Logistics: Architect intricate travel itineraries including private/commercial aviation, accommodations, and real-time ground support. Home Office Hub: Serve as the "anchor" of the UWS home office. This includes managing household staff, coordinating property vendors, and overseeing day-to-day operations from mail and packages to household inventories. Technical Oversight: Act as the first line of defense for the Principal's technology. You will work with IT to ensure all devices, digital files, and communication systems are functioning at 100% efficiency. Special Projects: Manage sensitive personal and professional matters, philanthropic initiatives, and property-related projects with absolute discretion. Core Responsibilities Administration: Draft high-level communications and distill complex information into clear, actionable summaries. Property & Staff Liaison: Coordinate with building management, household staff, and external vendors for repairs, maintenance, and pre-arrival/post-departure logistics. Operations: Support digital and physical filing, contact management, and the tracking of long-term project deadlines. Personal Support: Handle errands, returns, and household task lists that ensure the Principal's productivity is never interrupted. The Profile Experience: 8+ years supporting a C-Suite executive, Founder, or UHNW individual. Backgrounds in top-tier Finance, Consulting, Law, or a Family Office are strongly preferred. Environment: You are comfortable working in a private residence and understand the boundaries and etiquette required in a home-office setting. Technical Fluency: You are an expert in Microsoft 365, Google Workspace, and iCloud. You possess the "tech-savviness" to perform basic troubleshooting and manage digital photo/file libraries. Communication: Exceptional writing skills are non-negotiable. You must be able to communicate with board members, advisors, and household staff with equal professionalism. Availability: In-person support Monday-Friday (9 am - 6 pm) with the flexibility to handle urgent needs outside of standard hours as required by the Principal's schedule. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.