Editorial Assistant

ESSENTIAL JOB DUTIES

• Responsible for overseeing all aspects of peer review coordination from submission to transmittal for research articles (Direct Submission and Brief Reports)

• Complete quality control checks for incoming research articles

• Correspond with authors, editors, and reviewers about needed items, deadline extensions, pending submissions, and status inquiries

• Notify authors of manuscript decisions

• Screen revisions for plagiarism and escalate to editorial ethics manager as needed

• Monitor updates to the online submission systems and ensure requisite changes are made to the Information for Authors

• Merge or update reviewer records with current information to maintain an up-to-date database/reviewer pool

• Transmits manuscripts to production vendor

• Act as the point of contact for production queries received from the production vendor

• Contribute input for enhancements to the submission system

• Perform a variety of clerical and administrative tasks such as answering general queries sent to the editorial inbox and answering the telephone

• Special projects and additional tasks as assigned

NONESSENTIAL JOB DUTIES
* Related duties and special projects as assigned.

JOB SPECIFICATIONS
Required Knowledge, Skills, and Abilities:

• Communication - Ability to compose clear and professional communications with various stakeholders. Excellent communication skills with a proven ability to effectively interact with all levels of employees and external stakeholders.

• Teamwork - Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication.

• Decision Making/ Problem Solving - Ability to solve problems with supervisory consultation and by following rules, procedures, and precedents.

• Quality, Excellence & Service Orientation - Demonstrated concern for excellence in quality of work and the experiences of stakeholders involved.

• Integrity & Professional Judgment - Ability to handle sensitive or confidential information with discretion and exercise sound professional judgment.

• Experience working in complex environments with a high degree of organizational effectiveness.

• Organizational Effectiveness / Navigating Complexity - Ability to operate effectively in complex, multi-stakeholder environments, manage competing priorities, and maintain organizational alignment.

Minimum Education/Training Requirements: High School Diploma, GED, or equivalent knowledge.

Minimum Experience: One year of related experience.
Physical Capabilities: Ability to work at a computer for extended periods of time.
Required Licenses, Certification or Registration: None.
Supervisory Responsibilities/Controls: Reports to an Assistant or Associate Managing Editor or a Senior Editorial Coordinator. Supervisor is available to assign work and assist in problem resolution.

Compensation & Benefits: An estimated compensation range for this position is $18.44 - $23.05 per hour, plus potential overtime. Compensation offered to the selected candidate will be based on the candidate's relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. This is a benefits-eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance.

Work Environment: This role has been approved for 100% remote status, with occasional travel between National Academies' facilities and to off-site meeting/sponsor locations. Please note that any remote work arrangement will need to be reviewed and approved

Equal Opportunity Employer:

It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units

Job Family: