Administrative Coordinator

The City of Concord is seeking a collaborative, forward thinking, administrative professional to fill the position of the Administrative Coordinator in the Human Resources Department. As the State capital County seat, and host to the Federal Government, our engaged community of 45,000 people operates under a City Manager form of government. Conveniently located at the intersection of Interstates 93, 89, and 393, Concord is an hour's drive from beaches at the Seacoast, skiing and hiking in the White Mountains, and boating in the Lakes Region (Lake Winnipesaukee). Additionally, the City is 75 minutes from Boston (daily bus service is available). Human Resources supports over 500 employees who are engaged in serving this community. Come join our team!

DEPARTMENT: Human Resources

TYPE OF EMPLOYMENT: Permanent Part Time 24 hours, Flexible time and days, Mon to Fri, 8 am to 5 pm

APPLICATION INSTRUCTIONS:

Open until position is filled.

Instructions for Applying: A City Application is required. An application may be completed online and submitted electronically by visiting the City of Concord web site atwww.concordnh.gov. For more information on applying, call (603) 225-8535 (voice) or TTY at 800-735-2964 or 7-1-1.

"An Equal Opportunity Employer M/F/DP/V"
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The Administrative Coordinator performs the administrative functions of the Human Resources Department. Position supports the department's HRIS processing, recruiting and onboarding efforts, safety and training initiatives, benefit and wellness support, leave administration and other duties as assigned.

Performs work involving clerical and record keeping procedures; provides administrative support to staff involved in the Employment, Benefits, Leave Management, Training, and Safety functional areas of the Human Resources department.

Interacts with department representatives and other staff regarding human resources and payroll policies and transactions; serves as resource person on employment, HRIS, and benefits and gives requested information from appropriate human resources policies and procedures in response to department representatives, employees, or official inquiries.

Assists with the creation, maintenance, and updates history of all city employees in a database as well as maintaining confidential hard copy files with an assurance that files are accurate and compliant with established procedures.

Processes personnel actions; verifies accuracy and completeness of forms; enters information to the HRIS system.

Assists with recruitment activities such as posting and removal of postings; schedules for recruitment; prepares and sends advertising; receives and processes applications; compiles and maintains a database of EEO information; prepares manuals used in interviews; prepares registers for Police and Fire Department recruitments. Develops relationships with employment agencies, universities and other recruitment sources.

Assists with preparation and maintenance of salary and wage schedules and completes wage surveys as requested.

Prepares and processes department payroll.

Processes across-the-board and cost-of-living wage increases; updates temporary wage schedule as necessary.

Tracks due dates for performance evaluations, mid-point of probation and end of probation documentation, and contractual increments; sends reminders to departments on a monthly basis.

Coordinates monthly employee orientation sessions to include benefit plan education and updates training records for employees.

Assists with "remitting agent" responsibilities, such as processing new employee enrollments, life status changes, and terminated or retired employees; aids employees with insurance changes.

Assists with annual employee benefits enrollment; assists employees with questions; ensures that forms are completed properly.

Assists with maintaining database of retirees and sending notifications of insurance changes.

Maintains, tests, and troubleshoots the online recruitment tracking database; trains other department staff on the use of the online recruitment system; assists members of the general public with the online application and recruiting process.

Computes and maintains statistical information; prepares reports, spreadsheets, and graphs pertaining to turnover, age of workforce, and other human resource information.

Assists in the development and maintenance of the departmental Web site.

Assists with preparation of federal Equal Employment Opportunity reports.

Responds to requests for verification of employment.

Performs other related duties as required

Education and Experience:

Associate's Degree from an accredited two-year institution in Human Resources, Organizational Development or a related field; five years of progressively responsible experience, at least one year of which includes interaction with high level officials and managers; or, any combination of education, training and experience which provides the knowledge, skills and abilities required for the job.

Licenses and Certifications:

Notary Public (preferred)

New Hampshire Operator's License (preferred)

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

Administrative policies and procedures pertaining to city government. Standard budget preparation and presentation requirements.

General management practices; business letter writing; standard clerical techniques; and the operation of standard office equipment, including a word processor and personal or online computer.

Record keeping, report preparation, filing methods, and records management techniques, including electronic files.

Correct English usage, including spelling, grammar, punctuation, and vocabulary.

Standard business arithmetic, including percentages and decimals.

Applicable laws, rules, and policies related to Human Resources administration.

Administration of staff and activities, either directly or through subordinate supervision.

Computers, including standardized and specialized software programs, e-mail, spreadsheets, word processing, publishing software, database design and usage, familiarity with the Internet, and web page development and maintenance.

Skill in:

Communicating effectively with others, orally and in writing.

Using tact, discretion, initiative, and independent judgment within established guidelines.

Interacting with people in a courteous and diplomatic demeanor.

Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.

Applying logical thinking to solve problems or accomplish tasks and to understand, interpret, and communicate complicated policies, procedures, and protocols.

Composing business correspondence.

Accurately proofreading copy with accompanying knowledge of grammar, punctuation, and spelling.

Planning, organizing, assigning, directing, reviewing, and evaluating the work of staff.

Preparing clear and concise reports, correspondence, and other written materials.

Organizing, processing, and maintaining information and documents in an orderly fashion.

Mental and Physical Abilities to:

Establish and maintain cordial, respectful and effective working relationships with others.

Work under stress of deadlines.

Maintain confidential information.

Read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, Etc.

Write reports, correspondence, and procedure manuals.

Add, subtract, multiply, and divide whole numbers, common fractions, decimals and percentages.

Handle situations in which others may be angry or argumentative.

Perform duties while sitting at a desk or table or while intermittently sitting, standing, or stooping.

Occasionally lift light objects.

Working Conditions:

Work is performed in an office.

Our organization is committed to ensuring fair treatment, access, and opportunities for all individuals regardless of race, ethnicity, gender, sexual orientation, ability, socioeconomic status, age, religion or other social identities in accordance with state and federal law. We recognize that each individual brings a unique perspective that is informed by their life experience and identity. Our organization is committed to recruiting and retaining the best qualified individuals based on a holistic review of their knowledge, skills, experience, understanding, communication and abilities.