Administrative Assistant II (TEMP)

College of Nursing:

A leader in nursing education for more than 40 years, UCF College of Nursing is doing MORE to ensure a healthier future for all. With a new, permanent home at UCF's Academic Health Sciences Center, we will have more space to prepare more Knight nurses with academic excellence and more opportunity to impact more lives with innovative, interdisciplinary research.

The Opportunity:

UCF is seeking a full-time Administrative Assistant II to join the dedicated team at the UCF College of Nursing. The Administrative Assistant II will temporarily provide high-level administrative and operational support to the Dean of the College of Nursing. This role serves as a key point of contact between the Dean's Office and faculty, staff, students, and external stakeholders at the Dr. Phillips Nursing Pavilion on UCF's Academic Health Sciences Campus in Lake Nona.

Responsibilities:

• Provides comprehensive administrative support to the Dean, including calendar management, meeting coordination, travel arrangements and phone and email correspondence.

• Manages incoming communications (email, phone, mail) and respond or route appropriately.

• Maintains confidential files, records, and data in accordance with university policies.

• Coordinates logistics for meetings, events, and committees.

• Coordinates travel arrangements, reservations for conferences, and meeting logistics.

• Assists with budget tracking, expense reconciliation, and purchasing processes.

• Maintains office procedures and support efficient workflow within the Dean's Office.

• Supports committee work, including agenda preparation, minutes, and document distribution.

• Provides administrative support for special projects, initiatives, and strategic priorities.

• Other duties as assigned, including but not limited to collaboration with the Events Manager to assist with meetings and special events related to the Dean's Office.

Minimum Qualifications:

High School Diploma or Equivalent and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Experience in higher education, academic administration, or supporting senior leadership preferred.

• Demonstrated ability to coordinate projects and tasks, including tracking progress, managing timelines, and communicating with multiple stakeholders to ensure completion.

• Experience in a customer service-oriented role with the ability to interact professionally and provide courteous responses to inquiries from partners and external stakeholders.

• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint) for data management, reporting, and correspondence.

• Proficient in coordinating meetings and events.

The most successful candidates may possess the following qualities:

• Excellent organizational skills, attention to detail, strong oral/written communication skills, and ability to maintain confidentiality.

• Ability to work independently and be part of a team environment while developing highly effective and valued professional relationships with peers, colleagues, and cross-functional teams.

Additional Application Materials Required:

In addition to your online application, applicants are encouraged to attach a resume.

Special Instructions to the Applicants:

The anticipated hourly range for this position is $17.64 - $21.61. The final hourly rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

This Administrative Assistant II position is a temporary position and will offer up to 40 hours per week.

Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Are Benefits Important to You?

State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state's benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First. OPS positions are not entitled to paid time off.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

Hours of Work

Work Schedule

Type of Appointment

Hourly Rate

Job Posting End Date

Benefits Eligibility

State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state's benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First. OPS positions are not entitled to paid time off.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.