Almac Group is currently seeking an HR Coordinator for our Souderton, PA location. The HR Coordinator will interact with employees company-wide, performing Human Resources related duties in functional areas such as general HR administration, employee inquiries, HR data entry, HR file administration, HRIS reporting, HR auditing, vendor administration, benefits support, or other special HR projects and provides general HR support to HR management in major HR areas.
Responsibilities include but are not limited to:
- As the first point of contact, address and/or resolve general HR-administrative related inquiries, requests, or issues, partnering with the respective HR SME team member or HR Management as needed.
- Facilitate delivery of HR services:
- Handle Leaves of Absence inquiries, supporting the administration of LoA, in particular, tracking LoA process for accuracy with 3rd party leave administrator, generating monthly LoA report to alert designated HRM/HRG, LM and payroll of necessary action, and handling return to work process, partnering with HRM/HRG if needed.
- Processing the separation/exit steps accurately, timely, following up with LM, payroll and/or respective HRM if needed.
- Handling JD posting and maintenance of Altranet/SharePoint and LL, checking periodically for up-to-date material being published.
- Work with Labor Law poster vendor to publish digital labor law updates on SharePoint and coordinate purchase of hard copy labor law posters for all US sites, ensuring compliance via alert subscription/s for federal and state labor law posters and notices.
- Handle Service Award process, by partnering with vendor to ensure seamless process for the employee and by generating recurring and ad hoc reporting, including monthly and annual Service Award report.
- Serve as a back-up and quality control of I-9 process.
- Partnering with HRM to handle I9/visa recertifications and bi-annual audits and creating monthly Visa/I-9 audit report. Data entry and maintenance: timely and accurately processing HRIS documents (i.e., regarding employee documents such as I9/new hire, disciplinary action, separation, name changes).
- Handle name change process.
- Develop, maintain, and distribute periodic pertinent HR policy reminder information to employees, particularly communication & reminders on exit-, leave process, or any other HR processes as assigned.
- Develop and maintain all necessary process maps for all HR Specialist tasks and functions, periodically reviewing for accuracy and any changes to be reflected timely.
- Ensuring necessary HR Specialist reports (such as the I9, labor law notices, service award, leave reports etc.) are functioning correctly, partnering with assigned SMEs.
- Support HSE/OSHA and worker's comp processes:
- Function as HR representative in mandatory HSE/OSHA meetings, attending monthly meetings.
- Coordinating exchange of pertinent information to HSE and HRM of Worker's Comp claims, ensuring HSE is kept updated on status of claims, including work restrictions, leave of absence, return to work.
- Ensuring Leave of Absence process is followed by employees when related to Worker's Compensation claims.
- Support Benefits department:
- Open Enrollment support which has priority over most other tasks, such as communications, meetings, employee assistance, and follow-up.
- LOA/COBRA Billing (monthly)
- Pulling report from BSC, reformat for Finance and Payroll and verify amounts on report match notification of amount to be pulled from BSC.
- LOA Billing Payment Report (monthly)
- Pulling report from BSC 1st of each month to review any accounts in short-pay or late pay status and follow up with BSC to make sure anyone who should be terminated for non-payment has been processed and sent COBRA.
- Follow up on Fidelity reported incorrect addresses.
- Process returned benefits mail.
- Handle Aetna Coordination of Benefits requests (verification of employment).
- LTD requests for information (providing general employee record and job duty information).
Qualifications:
Required Experience / Education:
- HS diploma or equivalent
- 1+ years HR experience with an Associates or Bachelors degree OR more than 3 yrs HR experience with HS Diploma or equivalent, with working knowledge of employment laws and regulations in similar HR role.
- Proficiency in MS office suite (Word, Excel, PowerPoint).
Preferred Experience / Education:
- Associates or BS degree in HR related field.
- 1-3years of HR experience with exempt and non-exempt workforce in manufacturing or corporate environment.
Skills:
- Excellent customer service skills.
- Exceptional skill in ability to attention to detail and accuracy.
- Strong sense of urgency, meeting deadlines and following up on tasks or communication, keeping abreast of the status.
- Ability to determine when to escalate to HR Management.
- Excellent oral and written communication skills, organizational, analytic and presentation skills.
- Ability to perform required tasks with moderate supervision.
- Ability to operate effectively in team environment.
- Ability to handle multiple priorities, staying organized.
- Ability to prioritize workload in a fast-paced environment.
- Proven ability to handle confidential information.
- Thorough working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
What can Almac Group offer you?
- Medical, Vision & Dental benefits from the 1st of the month following start date
- 20 days PTO per year, accrued monthly following start date
- 12 holidays per year as well as one day for Annual Diversity Day
- Company paid Long and Short-term disability along with Life Insurance
- 401k company contribution
- Hybrid work available for applicable roles
- Professional development programs/ continuous learning opportunities
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Almac is an exceptional, award winning, drug development solutions provider at the forefront of the pharmaceutical industry. We are a privately owned organization that has organically grown over 50 years now employing over 7,500 highly skilled personnel worldwide. Our US Headquarters is located at Souderton, PA with additional operations scattered around the US and Europe. 'Partnering to Advance Human Health' is more than just a tagline - it is our way of life.
Embracing diversity is at the heart of enhancing Almac Group's unique culture and reflects our fundamental belief that all people deserve equality, inclusivity and the opportunity for advancement. We are committed to cultivating a welcoming, supportive, and inclusive environment for all. Together, we will build on the strength in our diversity and deliver exceptional solutions to advance human health globally.
RECRUITMENT AGENCIES PLEASE NOTE: Almac will only accept applications from agencies/business partners that have been invited to work on this role through our portal. Candidate Resumes/CV's not submitted through our portal or directly to Hiring Managers will be considered unsolicited and no fee will be payable. Thank you for your cooperation.
Almac Group, Inc. is an Equal Opportunity Employer - Minorities/Women/Protected Veterans/Disabled - Proudly embracing diversity in all of its expressions.
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Almac provides reasonable accommodations to people with disabilities who need assistance completing the application process. Please email us at ADARequest@almacgroup.com to request assistance. |
ALMAC Group
life insurance, 401(k)
Mar 11, 2026