Coordinator of Fieldwork Administration - Occupational Therapy Denton

TITLE

Coordinator, Field Experience & Assessment

JOB SUMMARY

The Coordinator of Field Experience and Assessment will be in charge of all field placements for the department, including clinical practica and internships for the MS in Child Life, MS in Counseling & Development, and MS in Marriage & Family Therapy, as well as practicum for the undergraduate Child Development and Family Studies students. This coordination includes management of affiliation agreements, contact with site supervisors, site visits when needed, management of student applications for practicum/internship, and assisting students with placements. The Coordinator will also manage the TK20 database of student records related to field experience and graduation requirements (e.g., portfolio documents), as well as guiding students on how to use the database and upload additional documents. In addition, the Coordinator would serve as a valuable aide in the accreditation process for our CACREP accredited program in Counseling & Development, our two COAMFTE accredited programs in Marriage & Family Therapy, and our two ACLP endorsed programs in Child Life and Child Development. The Coordinator would help with data collection and assessment required as part of annual reports and reaccreditation. Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Department Chair, Human Development, Family Studies & Counseling

Supervises: No supervisory responsibilities

ESSENTIAL DUTIES - May include, but not limited to the following:

• Oversees practicum/internship sites for students in Human Development, Family Studies, & Counseling.

• Reviews and revises affiliation agreements.

• Oversees practicum/internship class applications.

• Communicates with site supervisors, and performs site visits.

• Assists students with practicum/internship placements.

• Assists students with placements for observation hours.

• Performs data entry and manages TK20 database for each program.

• Manages assessment data and reports used for accreditation, AIIA, and program review.

ADDITIONAL DUTIES

• Assists Human Development, Family Studies, & Counseling office staff and department chair as needed.

• Performs other duties as requested.

EDUCATION

Bachelor's degree required

EXPERIENCE

Three years' clerical or administrative office experience. Experience with legal contracts preferred. Experience working in a University setting preferred.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Knowledge of the purpose of practicum and internships.

• Knowledge of legal contracts.

• Knowledge of Microsoft Office Suite.

• Database entry and management skills.

• Ability to gather data and write reports.

• Effective oral, written and interpersonal communication skills.

• Ability to have an attention to detail.

• Ability to work independently with minimal supervision.

• Ability to work collaboratively with faculty, staff, and students.

• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Texas Woman's University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate's ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman's University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.