Fellowship Coordinator - Medicine - 138901

The Department of Medicine (DOM) is the largest department within the UCSD School of Medicine and is responsible for fulfilling the teaching, research and clinical missions of the University of California, San Diego School of Medicine. The department employs approximately 500 salaried faculty, 168 academic appointees, 331 residents, fellows and postdocs and 480 staff personnel.

Applies knowledge about curriculum, requirements and educational activities to coordinate professional health education programs. Coordinates and maintains program operations, which may include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.

Under general supervision of the Division Administrator, Division Chief, and the Fellowship Training Program Directors, the Fellowship Coordinator has overall management and responsibility of Cardiovascular Medicine training programs, administering the full range of development, design and implementation of training tools, learning materials, control documentation, and record training experiences, to maintain GME/ACGME compliance.

The administration of the Cardiology fellowship training programs requires full knowledge of the professional goals of an accredited training program. This includes a comprehensive knowledge of Accreditation Council for Graduate Medical Education (ACGME) requirements.

Responsible for organizing, directing, coordinating and administering resources and systems in consultation with the Division Chief, Fellowship Directors, Division Faculty, Division Administrator, Division Grant and Financial Managers to assure overall control of fellowship activities. Interface with all Division Faculty, the School of Medicine Departments, campus and hospital officers, the Department of Medicine Business Office, all other Department and Divisional units and other medical organizations to include outside governing entities such as the ACGME, ABIM, AAMC, NRMP, ERAS, Medical Licensing Boards, OGME, ECFMG, and Verifications of Fellow Alumni.

The management of the research programs of the division involves grant preparation and coordination with Department of Medicine (DOM) sponsored projects office for the submission and tracking of the grants, coordinate program requirements, processing trainees appointments on xTrain and working with PI to ensure trainee requirements are met and progress reports are submitted.

Responsible for the management of clinical schedules for trainees and the division. Assist the Directors with the coordination and creation of the annual schedules. Maintain and track schedules, and create changes throughout the year as schedules and availability are updated.

Provide general administrative support related to the fellowship programs including but not limited to assisting with purchase orders, reimbursements, travel, and other general support.

• Seven years of related experience, education/training, OR an Bachelor's degree in related area plus three years of related experience/training.

• Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.

• Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry.

• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.

• Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program.

• Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues.

• Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.

• Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems.

• Must be willing to work occasional evenings and weekends.

• Employment is subject to a criminal background check.