Accounts Receivable Specialist

Description

Essential Job Functions

Demonstrates SoundOff Signal's Core Values in daily interactions with internal and external customers.

Prepare and submit invoices for GSA and federal contracts using systems such as WAWF or IPP.gov.

Manage & monitor the GSA invoice email inbox

Monitor accounts receivable aging for GSA and proactively follow up on outstanding invoices.

Maintain detailed records of invoicing, collection and adjustments for internal GSA contract management.

Investigate and resolve invoice discrepancies, rejections and payment delays.

Support audits and provide documentation for government contract reviews.

Manage OEM invoicing, including resolving pricing issues and collections.

Processing New Customer applications

Maintain and update master account data for all customers

Compile credit reference information

Use Excel, data entry and word processing skills, as needed

Provide support to other members of the finance department on relevant projects

Perform job consistently without excessive absenteeism or tardiness

Other Accounts Receivable duties as assigned

Job Requirements

2+ years of accounts receivable or billing experience

Experience with government or GSA contract invoicing

Strong time management skills with the ability to prioritize and meet deadlines

Excellent attention to detail and organizational skills

Strong verbal and written communication skills

Self-motivated, proactive, and able to work both independently and as part of a team

Customer-focused mindset with a commitment to providing high-quality service

Proficiency in Microsoft Office applications, particularly Excel

Strong follow-up and problem-solving skills

Experience working with spreadsheets and financial data

Working Conditions

Mostly office environment, occasional light manufacturing environment

Fast-paced, team-oriented environment

Low noise level in a temperature-controlled setting

Mostly normal business hours with occasional need to flex hours