Occupational Health Coordinator

We have the great privilege of helping patients and families re-build their lives. It's extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients "Ask for Mary," they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership, to clinicians and care providers.

Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes.The growing Mary Free Bed Network provides patients throughout the system with access to our unique standard of care.

Mission Statement

Restoring hope and freedom through rehabilitation.

Employment Value Proposition

At Mary Free Bed, we take pride in our values-based culture:

• Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees.
• Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.
• Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.
• Trust in Each Other. Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community.
• A Proud Tradition. Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride.

Summary

The Employee Health Coordinator will assist the coordination of patient scheduling in the overall day-to-day functions of the Employee Health Clinic and support the functions of the department including workplace injury, workplace medical, and wellness services. They will collaborate with the hospital's efforts to reduce employee injuries. They will stay knowledgeable with OSHA standards regarding reporting and implementation of worker's compensation laws.

Essential Job Responsibilities

• Provide patient care, treatment, and services within the scope of their license, certification or registration and as required by Federal and State laws and regulations.
• Perform general administrative roles and responsibilities
  • Welcomes patients, visitors and employees into the department, addresses their needs, and/or answers questions, either in person or by answering phone.
  • Manage incoming and outgoing mail and related correspondence
  • Make appointments and maintain schedules
  • Assist visitors with questions or concerns and refer to the appropriate personnel
• Create and maintain confidential and comprehensive occupational health records adhering to HIPAA guidelines, including maintenance of appropriate technology platforms, tools, and systems, including but not limited to: OSHA reporting, Michigan Care Improvement Registry (MICR), EMR (EPIC).
• Schedule appointments for Employee Health and/or Occupational Health Clinics.
• Coordinate the employee injury & worker's compensation follow up process in collaboration with the MFB Employee Health providers.
  • Reviews RL6 report and reports injury to providers and participates in discussions with TPA.
  • Collaborate with the workplace injury TPA to file claims, provide necessary documentation per HIM and HIPAA guidelines, and communicate with appropriate parties as appropriate regarding appointments, attendance and plans of care.
  • Communicate with leaders to relay restrictions and provide updates as ordered by provider(s).
  • Create, update, and maintain the workplace injury files & reporting required such as safety logs
• Coordinate external worker's compensation program
  • Coordinate external worker's compensation plans of care as outlined by providers.
  • Monitors EPIC orders placed by providers to assure the appropriate referrals are made.
• Communicate with patients and families/supports to promote participation in the development and execution of the plan of care in workers compensation as delegated by provider(s).
• Collaborate between Employee Health and Medical Group, Worker's Compensation TPA, and HR to facilitate appropriate programs, employee needs, education, and leave management per the provider's plan of care.
• May actively participate in Mary Free Bed committees, or other task force meetings as requested.
• Manage appropriate processes, equipment, and supplies for the Workers Compensation Program.
• Perform other duties as assigned.

Customer Service Responsibilities

Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.

Responsibilities in Quality Improvement

Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Essential Job Qualifications

• Bachelor's degree in business or health-related field
• Minimum of 2 years of experience in an employee health setting

• BLS certification

• Proficient language and grammar with the ability to compose, edit and proof communication and correspondence
• Adept with computers in multiple applications (MS Word, Excel, Office Outlook, Adobe, PowerPoint, SharePoint) are essential, familiarity with EMR and basic understanding of clinical tasks helpful
• Demonstrated organization and problem-solving skills to collaborate with others

Preferred Job Qualifications

• Certifications specializing in fitness/wellness and behavior change
• Previous occupational health or worker's compensation experience

Physical Requirements for Essential Job Qualification

Levels:

• None (No specific requirements)
• Occasionally (Less than 1/3)
• Frequently (1/3 to 2/3)
• Majority (More than 2/3)

Remain in a stationary position: Majority

Traverse or move around work location: None

Use keyboard: Frequently

Operate or use department specific equipment: None

Ascend/Descend equipment or ladder: None

Position self to accomplish the Essential Functions of the role: None

Receive and communicate information and ideas for understanding: Frequently

Transport, position, and/or exert force:

Up to 10 pounds: Occasionally

Up to 25 pounds: _____

Up to 50 pounds: _____

Up to 75 pounds: _____

More than 100 pounds: _____

Other weight: Up to___ pounds _____

Other: _____

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at recruitment@maryfreebed.com.

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.