Academic Coordinator I or II - Institute for Health Policy Studies

Academic Coordinator I or II - Institute for Health Policy Studies

The Academic Coordinator will provide high-level project management, administrative, research, and programmatic leadership for two large, multi-site research studies, including an NIH R01 and a California state-funded project. The candidate will independently manage complex research operations, oversee data and financial infrastructures, coordinate subcontract sites, and serve as a primary liaison with community partners, vendors, and funders.

Responsibilities:

• Lead development and revision of IRB protocols and materials across UCSF and subcontract sites.
• Develop and maintain recruitment materials (scripts, flyers, voicemails, study one pagers).
• Develop meeting agendas and prepare meeting summaries.
• Oversee study-wide emails and scheduling.
• Oversee participant recruitment, reimbursement, and tracking systems.
• Oversee transcription/translation workflows.
• Maintain data collection tracking systems and documentation and monitor data progress.
• Oversee REDCap database, Box systems, and research data infrastructure.
• Develop abstracts, conference presentations, and manuscript proposals.
• Coordinate Community Advisory Board activities and community presentations.
• Manage subcontract sites, vendor relationships, budgets, and financial reporting.
• Prepare annual progress reports.
• Plan and lead annual research retreats.
• Support the development of literature reviews, manuscripts, and study deliverables, including policy memos, toolkits, and presentations.

Required Qualifications:

• Master's degree in public health, social sciences, health services research, or related field.
• Minimum 3-5 years of progressively responsible experience in research program coordination or academic program administration.
• Demonstrated experience managing complex research projects with multiple stakeholders.
• Experience with qualitative research methods, including coding and codebook development.
• Experience with IRB submission and human subjects research processes.
• Experience with REDCap or similar data management systems.
• Experience with Asana or similar project management tool.
• Demonstrated financial and budget management experience.
• Strong organizational, analytical, and communication skills.

Preferred Qualifications:

• Experience managing NIH-funded research.
• Experience with subcontract management across institutions.
• Experience conducting qualitative interviews.
• Experience with community-engaged research and Community Advisory Boards
• Fluency in Spanish.
• Experience supervising or mentoring research staff or trainees.
• Strong qualitative research expertise would be a significant strength.

See Table 36 Level I and Table 36 Level II for the salary range for this position. A reasonable estimate for this position is $64,228 - $164,103.

Click Here to Apply.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

UCSF is committed to welcoming and serving all people, honoring the dignity of every individual without preference or prejudice, in support of its public mission and in alignment with our PRIDE values and Principles of Community.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct.

* "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer.

* UC Sexual Violence and Sexual Harassment Policy

* UC Anti-Discrimination Policy

* APM - 035: Affirmative Action and Nondiscrimination in Employment