Administrative HR Specialist

SUMMARY

The Administrative HR Specialist provides direct support to the HR function, with a primary focus on onboarding and employee lifecycle administration. This role is responsible for coordinating and executing administrative processes that support new hires, current employees, and managers, ensuring a smooth and compliant experience from onboarding through offboarding.

Working closely with HR leadership and cross-functional teams, this position supports day-to-day HR operations, including HRIS administration, benefits coordination, and employee support. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while delivering a high-quality employee experience.

• Provide administrative support to the HR team, primarily assisting the Sr. HR Generalist
• Support onboarding activities, including preparing new hire paperwork, sending onboarding instructions, and tracking completion
• Assist with scheduling new hire orientations and coordinating onboarding logistics
• Maintain and update employee records in ADP and SharePoint, ensuring information is accurate and up to date
• Help enter and update employee data in the HRIS system
• Respond to basic employee questions and direct more complex inquiries to the Sr. HR Generalist
• Assist with employment verifications and general HR documentation requests
• Support benefits administration by helping with enrollments, changes, and tracking required forms
• Partner with Payroll to provide basic support with benefits-related data and updates
• Help coordinate offboarding tasks, including paperwork and system updates
• Schedule meetings and assist with general HR coordination tasks
• Maintain confidentiality when handling employee information
• Follow established HR processes and procedures, escalating issues when needed
• Provide general administrative support to the HR team as needed

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE:

• Associate's degree or equivalent from two-year College or technical school
• 2 years of applicable experience

COMPUTER SKILLS:

• Comfortable knowledge in Microsoft Office applications
• Proficient with ADP and Clear Company or other enterprise level payroll/HRIS system

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

• Ability to balance result with other business considerations
• Notary certification preferred but not required

CERTIFICATES AND LICENSES:

• None

All conditions, skills and abilities listed below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

LANGUAGE SKILLS

Ability to read and comprehend instructions, correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is in a home office environment with desktop business equipment and frequent telephone calls. Noise level is moderate.

While performing the duties of this job, the employee is regularly required to sit for long periods of time. Employee must be able to work in close contact with small and large groups. Frequent hearing and talking is required. The employee must constantly reach with hands and fingers. Extensive keyboard typing is required.

Equal Employment Opportunity

RMI is an Equal Opportunity Employer and, where applicable, a federal contractor committed to affirmative action. We make employment decisions without regard to any characteristic protected by applicable federal, state, or local law.