New

Executive Assistant to the Associate Provost for Faculty Affairs

University of Georgia

retirement plan

United States, Georgia, Athens

Jun 18, 2026

Posting Details

Posting Number	S15325P
Working Title	Executive Assistant to the Associate Provost for Faculty Affairs
Department	SRVPAA-SR VP Acad Affrs & Prov
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	M-F 8 to 5 pm
Advertised Salary	$45,000 - $50,000+
Posting Date	06/18/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	08/03/2026
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title	Executive Assistant I
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Bachelor's degree or equivalent
Preferred Qualifications
Position Summary	The Faculty Affairs Executive Assistant provides high-level administrative and operational support to the Associate Provost for Faculty Affairs and serves as a primary front-facing representative of the office. This position is responsible for supporting executive-level functions and managing sensitive, time-critical activities with a high degree of professionalism, discretion, and responsiveness. The role serves a central coordinating function within the office, providing flexible support across a range of administrative, operational, and project-based needs. The position absorbs intermittent but critical tasks to ensure continuity of operations and enable team members to focus on specialized responsibilities. The incumbent exercises sound judgment in prioritizing work, triaging requests, and ensuring timely and accurate follow-up. This position regularly serves as a first point of contact for internal and external stakeholders and is responsible for maintaining a high standard of professionalism in all interactions with university leadership, faculty, staff, and external partners. The role supports responsiveness across the office by monitoring requests, facilitating communication, and ensuring efficient service delivery. The position requires the ability to manage competing priorities, anticipate needs, handle confidential matters, and shift effectively between routine administrative functions and high-priority, time-sensitive responsibilities. The incumbent contributes to the overall efficiency, effectiveness, and professionalism of the Office of Faculty Affairs. Primary areas of responsibility include executive calendar management, office operations, procurement, personnel support, records and data management, and coordination of activities across the Office of Faculty Affairs. The position works collaboratively with team members to support office operations and faculty-related processes across the faculty lifecycle.
Knowledge, Skills, Abilities and/or Competencies	Ability to plan, organize, and prioritize multiple tasks in a fast-paced environment. Excellent written and verbal communication skills. Professional and effective communicator with individuals at all organizational levels. Experience with administrative systems and workflow tools, or ability to quickly learn. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with tools such as Adobe and Canva. Ability to manage priorities, solve problems, and collaborate effectively. Works independently with sound judgment and appropriate judgment in seeking guidance. Maintains strict confidentiality and discretion. Builds effective working relationships with faculty, staff, administrators, and external stakeholders. Serves as a professional, front-facing representative with strong judgment and responsiveness. Adapts quickly between routine tasks and urgent, time-sensitive priorities to support team effectiveness. Maintains consistent office presence as a key point of contact. Learns and adapts to new systems and technologies.
Physical Demands	Sitting for extended periods; frequent use of a computer; occasional standing and bending. Walking short distances on the UGA campus to pick up and deliver time-sensitive items. Lifting/carrying boxes of approximately 15-20 pounds
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Executive Support

Provide high-level executive support to the Associate Provost, ensuring priorities, deadlines, and commitments are proactively managed.
Manage a complex and dynamic calendar, anticipating conflicts and aligning scheduling with strategic priorities.
Prepare briefing materials, agendas, and correspondence to support leadership decision-making.
Track and follow up on time-sensitive initiatives, deliverables, and commitments.
Assist with coordination of strategic projects and leadership initiatives, exercising independent judgment where appropriate.

Percentage of time

Duties/Responsibilities

Office Operations & Front-Facing Role

Serve as the primary front-facing contact for the Office of Faculty Affairs, ensuring a consistently professional and responsive experience.
Triages incoming requests, directing issues appropriately and ensuring timely resolution.
Provide flexible support by absorbing high-priority, intermittent tasks to maintain workflow continuity and allow team specialization.
Monitor office responsiveness and ensure timely communication across stakeholders.
Support operational needs including financial transactions, event coordination, and communications.

Percentage of time

Duties/Responsibilities	Administrative Infrastructure & Systems Maintain and improve organized, accessible filing and records systems (digital and physical). Support workflow consistency and documentation, ensuring continuity across operations. Manage confidential materials with a high degree of discretion and accuracy.
Percentage of time	20

Duties/Responsibilities	Support of Evolving Operational and Strategic Priorities Perform additional duties as assigned, providing flexible support to address emerging priorities, time-sensitive needs, and shifting operational demands across the office.
Percentage of time	10