HR/Payroll Assistant 3

The Department of Anesthesia and Pain Medicine is one of the largest departments in the School of Medicine with an annual budget of $42 million. The Department is currently organized across five locations: UCD Medical Center, Lawrence J. Ellison Ambulatory Care Center (ACC), UC Comprehensive Cancer Center, Otolaryngology (ENT) Glassrock facility, and at the UC Davis Spine Center; providing service to 40 plus operating suites each day and over 28,000 anesthetics annually. Funding includes state, endowment opportunity, indirect cost return, reserves, summer sessions, service enterprises, educational sales and service, and self-supporting activity. The Department is comprised of 200 plus staff, which include faculty, residents and fellows, nurse anesthetists, and administrative support staff. The missions of the Department include: clinical, education, research, and community outreach (public service). Many of these duties were once housed in Academic Affairs Office (SOM Deans Office) and UCDHS HR Records Administration and have been delegated to the department. Duties include but are not limited to: new hire input, academic faculty funding changes, terminations of academic and staff positions. This position is also responsible for faculty recruitment, billing packets, credentialing and privileging, appointment and continuing personnel input forms and their payroll and leave administration.

Apply By Date: July 2, 2026 at 11:59pm. Selection activites may start at any time.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Two years' experience providing administrative support, or an equivalent combination of education and experience.
• Analytical skills to effectively comprehend large amounts of complex medical, administrative and fiscal information; and ability to absorb such information to make timely and thoughtful decisions.
• Planning skills to analyze administrative/program goals and objectives given the current and potential health care trends to make accurate short and long term projections.
• Excellent organizational skills to determine workload priorities to enable timely completion of tasks. Work effectively and independently under pressure with minimum directions.
• Ability to work with several co-existent deadlines and rapid-changing priorities.
• Strong leadership and management skills to provide planning, coordination and direction to HR/Payroll and other department staff and to propose innovative solutions to management problems.
• Personnel management skills to include developing position descriptions, recruiting, interviewing, selecting, training, evaluating and disciplining others. Ability to deal with highly confidential office personnel matters. Knowledge of appropriate academic/staff personnel policies and procedures.
• Excellent interpersonal and communication skills. Ability to express ideas assertively, clearly and concisely both verbally and in writing. Ability to exercise tact and diplomacy in dealing with others to secure necessary information and cooperation from a variety of people.

Preferred Qualifications

• Bachelor's degree is preferred in a related field plus two years' experience providing administrative support, or an equivalent combination of education and experience.
• Exercise authority to direct and motivate others.
• Planning, problem-solving and critical thinking skills to anticipate avert or resolve issues of staffing, scheduling and task allocation.
• Knowledge of personal mainframe computers, software tools, including but not limited to: word processing, spreadsheet, database development, and maintenance, Window, Excel, PowerPoint, Microsoft Outlook and other application packages specific to the health career environment.
• Comprehensive knowledge of University academic personnel policies and procedures and ability to interpret them in a clear and logical manner. Knowledge of academic salary and benefits administration, including understanding of faculty payment processes to provide information, calculate leaves and problem-solve all areas including payroll.
• Demonstrated knowledge of and experience using UCD/UCDHS payroll and personnel databases (i.e.UC Path, AggieService, Cognos, PeopleSoft, etc.

Key Responsibilities

• 50% - Academic and Staff Personnel Administration
• 25% - Payroll Management and Processing
• 10% - Records and Data Management
• 10% - Budget Management
• 5% - Miscellaneous

Department Overview

The Department of Anesthesiology & Pain Medicine is a nationally recognized, dynamic, and rapidly growing multispecialty practice dedicated to advancing clinical excellence, innovative research, and world-class education. As one of the largest departments within the School of Medicine-with an annual budget exceeding $111 million-we are proud to be home to more than 90 faculty, 21 MSP physicians, 32 volunteer and affiliated faculty, 58 residents, 10 fellows, 65 certified nurse anesthetists, and 35 professional staff.

Our team delivers cutting-edge, compassionate care across a wide range of clinical settings, including the UC Davis Pavilion (main hospital), Lawrence J. Ellison Ambulatory Care Center, UC Davis Comprehensive Cancer Center, hospital-based clinics, the 48X Complex, and our expanding network of community care locations. Each day, our clinicians support over 64 operating locations and provide more than 56,000 anesthetics and 7,500 Evaluation and Management (E/M) services annually.

Backed by a diverse portfolio of funding-including state support, endowments, research grants, and self-supporting initiatives-we are well-positioned to lead in innovation, education, and clinical care. Whether through our robust residency and fellowship programs, our commitment to discovery, or our deep engagement in public service, the department plays a vital role in advancing the mission of UC Davis Health.

When you join us, you're not just joining a department-you're becoming part of a forward-thinking, equity-driven community where your voice matters, your expertise is valued, and your work helps shape the future of anesthesiology and pain medicine.

POSITION INFORMATION

• Salary or Pay Range: $29.40-$42.14
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): M-F 8:30 AM - 5:00 PM
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

High quality and low-cost medical plans to choose from to fit your family's needs

• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks