Senior Administrative Assistant

Location Address:

Date Posted:

Department:

Shift:

Shift Length:

Hours Per Week:

Union Contract:

Weekend Rotation:

Job Summary:

Key Position Details:

This administrative position provides support for pharmacy across multiple locations:

• Manage creation and communication of staff schedules across all pharmacy locations
• Identify and communicate coverage of staff openings across all pharmacy locations
• Attend and take minutes of meetings
• Support pharmacy administration duties, such as government licenses and certificates, industry accreditations
• Support and manage critical department communications and newletters
• Maintain department Sharepoints and related files and repositories

Preferred Qualifications:

• Pharmacy practice experience, such as pharmacy technician
• Experience writing work schedules for multiple business locations
• Knowledge of pharmacy/healthcare licensure application and renewal processes
• Experience working in health system or multi-site business environment

Additional Information

• 1.0 FTE (80 hours per two-week pay period)
• 8-hour day shift
• No weekends
• Hybrid position - Must live in a commutable distance within the twin cities area in Minnesota

Job Description:

Performs department support through management of clerical duties, administrative tasks, scheduling, calendar management, and other department tasks. Maintains data bases and generate reports. May perform client scheduling and receptionist duties.

Principle Responsibilities

• Performs clerical tasks.
  • Completes tasks such as typing, preparation of documents, mailing.
  • Answers phones and make client / business associate calls.
  • Maintains client records.
  • Performs billing tasks, and compile data.
  • Maintains databases and Excel spreadsheets.
  • Generates reports.
• Provides department support.
  • May schedule patient / client visits.
  • May perform receptionist and check-in function.
  • May order supplies.
  • May coordinate meetings, conferences, presentations, travel arrangements.
  • May have responsibility for assigned projects.
  • May manage employee and leader schedules and calendars.
  • May write correspondence to internal customers, or to clients or business associates.
  • May manage provider schedules, expenses and / or education tracking.
  • May manage department timecards.
  • May manage department website.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• 2 to 5 years in administrative support or secretarial experience
• 2 to 5 years in Microsoft Office functions and computer technology

Preferred Qualifications

• High school diploma or GED
• Associate's or Vocational degree in related field
• 2 to 5 years in electronic medical record experience

Physical Demands

• Light Work:
• Lifting weight up to 20 lbs. occasionally, up to 10 lbs. frequently

Pay Range

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That's why we devote extraordinary resources to help you grow and thrive - not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being - mind, body, spirit and community - of you and your family members.

Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

We are focused on creating an inclusive workplace so everyone can see themselves as part of our care team. Our care teams are as diverse as the communities we serve and proud to be contributing to the mission of a leading health care organization. Our pioneering approach to well-being helps every member of our care team feel a deep sense of connection and joy in their work.

Benefits include:

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program
• Allina Health is a 501(c)(3) eligible employer

*Benefit eligibility/offerings are determined by FTE and if you are represented by a union.