Marine Personnel Manager - Honolulu, HI
 Young Brothers | |
sick time
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 United States, Hawaii, Honolulu | |
 Sep 17, 2026 | |
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Responsible for day-to-day management of the Marine Personnel Department, including recruiting, scheduling, crew travel, expense reimbursements, coordinating and tracking training, and time-entry. Reviews validity of all time-entry relative to union agreements. Works with HR Business Partner to assure HR compliance. Also works closely with Labor Relations and Payroll. Uses discretional decision-making authority to solve day-to-day problems associated with managing all aspects of Marine Personnel.
Essential Functions: Recruiting, Crewing and Scheduling * Hire individuals as required to crew vessels consistent with US Coast Guard license requirements, E.E.O. and affirmative actions commitment. * Create job posting for all open positions using an applicant tracking system ensuring data accuracy. * Coordinate phone, onsite and virtual conference interviews for candidates. * Deliver a seamless and positive recruiting experience for all candidates. * Understands and complies with Affirmative Action Plan, EEO, Non-Discrimination, Harassment and all other HR policies and procedures. * Process new hire paperwork and schedule pre-employment physicals and drug testing. * Ensures all onboarding activities in ESS and in-person is processed timely and accurately, including eI9 and E-verify in compliance with regulatory agencies. * Ensures full compliance with the Drug and Alcohol programs. * Provides vacation and illness relief for marine employees on a 24-hour a day, seven days a week basis. * Respond to general employment inquiries. * Manages union head count to avoid additional costs due to guaranteed wage rule. * Works with Marine Operations in disciplining marine personnel as required for conduct and performance. * Works with Marine Operations to ensure marine employees are evaluated timely. * Assists in implementation of labor contracts including grievance resolutions. * Provide Seatime Reports. * Works with claims department on modified duty and return to work programs. * Performs special duties and other projects as assigned. * Adheres to all company policies. * Accomplishes all tasks as appropriately assigned or requested. Time-keeping records for marine personnel * Reviews validity of all wages relative to union agreements, including daily wages, hourly overtime, sick leave, short-term disability and vacation pay. * Inputs and/or reviews data into on-line payroll system for all wages paid to marine personnel. * Coordinates special payroll situations between marine personnel and accounting department. * Process travel expense reimbursements for marine employees. Training * Ensures that crews are properly trained for their assignments. * Works with outside vendors to set up training schedule dates. * Motivates and schedules marine employees to complete their required training. * Maintains database for training classes. * Maintains database for Coast Guard licenses. * Maintains seniority lists for union employees. Vessel visitations * Conducts vessel visitations on a regular basis to interact with crews for the purpose of enhancing office to vessel communication in addition to identification of any personnel issues that require resolution. * Develops a functional and technical knowledge base of marine operation activities of the region through learning, experience and observation. Knowledge, Skills, and Abilitities: * Must have a strong maritime background with a thorough understanding of the day-today operations of vessels, their limits, their capabilities and both internal characteristics and external factors influencing them. * Must have an understanding of the individual roles, interactions and responsibilities of crewmembers manning the vessels. * English language necessary for oral, written and phone communications. * Basic math skills for calculations involving payroll. * Legal, with regard to EEO - hiring and discipline. Knowledge of general human resources functions and applicable regulations is preferable. * Strong computer skills, Windows, Word, Excel, Outlook, etc. * General knowledge of various office machines * Ability to build and maintain effective working relationships. * Ability to tactfully interact with a wide range of personalities. * Ability to organize workload and prioritize projects in an ever-changing environment. * Ability to work under pressure. * Must be able to gain an intimate familiarity with company lines of business. * Must be able to establish a good working relationship with Payroll and Human Resources. * Must be able to use discretionary decision making authority to solve day to day problems associated with managing various resources. * Ability to demonstrate high ethical standards of honesty and integrity to lead by example. Minimum Requirements: This position requires a Bachelor's degree from a four-year college or university; or three years related experience and/or training; or equivalent combination of education and experience. Preference given to those with a Bachelor's degree from a maritime academy and/or a valid USCG Mate License. Young Brothers is an Equal Opportunity - Affirmative Action Employer and a VEVRAA Federal Contractor. We are committed to a diverse workforce and taking affirmative action to employ and advance in employment qualified women, minorities, individuals with disabilities and protected veterans. Young Brothers is a drug-free employer and a participant of the E-Verify Employment Verification Program. | |