Purchasing and Inventory Assistant

Education Requirements

• High school diploma or GED required.
• Basic proficiency in Microsoft Excel and computer data entry.
• Ability to accurately maintain purchasing, receiving, and inventory records.
• Experience with inventory management, ERP, or purchasing systems is a plus.

Experience Requirements

• Experience in purchasing, receiving, inventory control, warehouse operations, MRO inventory, or a manufacturing environment preferred.
• Experience creating purchase orders, tracking deliveries, and coordinating with vendors.
• Knowledge of receiving processes, inventory transactions, cycle counts, and material verification.
• Ability to identify discrepancies between purchase orders, packing slips, and received materials.

Preferred Qualifications

• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and maintain accurate documentation.
• Experience researching part numbers, manufacturers, specifications, and product data.
• Strong communication skills and ability to work with vendors and cross-functional teams.
• Willingness to learn purchasing, receiving, and inventory management processes.

Physical Capabilities

• Ability to work in an industrial manufacturing environment, including warehouse, receiving, and inventory storage areas.
• Ability to stand, walk, bend, reach, and perform inventory counts throughout the facility.
• Ability to lift, move, and handle materials as needed.
• Comfortable splitting time between computer-based administrative work and hands-on inventory activities.

Job Duties

• Assist with creating, updating, and maintaining purchase orders based on approved purchasing requests.
• Follow up with vendors regarding order status, delivery schedules, quotes, and backorders.
• Receive materials, verify quantities against purchase orders and packing slips, and enter receipts into the inventory system.
• Identify, document, and help resolve receiving and inventory discrepancies.
• Support the setup, organization, and ongoing maintenance of the MRO inventory system.
• Maintain accurate inventory records, including quantities, locations, part numbers, descriptions, and Min/Max levels.
• Process inventory transactions, add new items, and perform routine cycle counts to ensure inventory accuracy.
• Research product information and specifications to support purchasing and inventory activities.
• Organize purchasing, receiving, and inventory documentation while maintaining accurate records.
• Support daily purchasing and inventory operations to ensure efficient material availability and business continuity.