Administrative Coordinator

The Office of Academic Affairs is seeking an experienced, highly organized, service-oriented Administrative Coordinator to join our collaborative administrative team. This position offers a unique opportunity to support key university priorities by working closely with the Vice Provost for Student Success, and the Chief of Staff on a variety of administrative and human resources functions.

As a member of a strong and supportive administrative team, the Administrative Coordinator will provide executive-level administrative support, coordination on projects and events, maintain records and databases, and serve as a liaison with internal and external stakeholders.

In this role, you will:

• Provide administrative and operational support to the Vice Provost for Student Success.
• Assist the Chief of Staff with human resources processes, personnel actions, recruitment activities, and other employee-related matters.
• Serve as a professional point of contact for faculty, staff, administrators, students, and external constituents.
• Coordinate complex meetings, special events, and projects involving multiple stakeholders and organizational units.
• Prepare and manage correspondence, reports, presentations, agendas, and other administrative documents.
• Maintain confidential personnel, committee, and operational records with the highest degree of discretion and professionalism.
• Support data collection, reporting, recordkeeping, and database management activities.
• Collaborate closely with fellow administrative professionals to provide seamless support across the Office of Academic Affairs.

The ideal candidate is a proactive, resourceful professional who enjoys working in a team-oriented environment and takes pride in delivering exceptional administrative support. Successful candidates will possess sound judgment, strong organizational skills, and the ability to manage competing priorities while maintaining a high level of professionalism and confidentiality.

We are seeking someone who demonstrates:

• Excellent verbal and written communication skills.
• Exceptional attention to detail and organizational abilities.
• Strong interpersonal skills and a commitment to customer service.
• The ability to exercise discretion and sound judgment when handling sensitive and confidential information.
• Flexibility, adaptability, and a collaborative approach to problem-solving.
• The ability to prioritize multiple responsibilities in a fast-paced executive office environment.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Experience providing administrative support in an executive or senior leadership office.
• Experience managing confidential personnel and organizational information.
• Experience supporting human resources processes and personnel actions.
• Experience coordinating recruitment efforts and search committees.
• Experience scheduling and coordinating complex meetings involving multiple stakeholders.
• Experience maintaining records, databases, and reporting systems.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with, or the ability to quickly learn, university human resource, hiring, and personnel action systems.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.