Workfront Planning Specialist

Aquent is seeking a highly skilled and visionary professional to partner with a renowned national retail brand. This leader in exceptional customer experiences and operational excellence is searching for an expert who can make an immediate, significant impact on their project management capabilities. Your work will directly shape the execution and tracking of large-scale seasonal campaigns, contributing to the brand's continued success and market leadership, all while empowering teams and leadership with unparalleled clarity and efficiency. This is a unique opportunity to drive transformative change and see the tangible results of your expertise in a dynamic environment.

Are you a true expert in project planning and execution, ready to revolutionize how a major national brand manages its critical initiatives? This is an exhilarating opportunity to step in as a hands-on leader, taking ownership of a pivotal effort to optimize a powerful platform. You won't just be advising; you'll be actively building, connecting, and empowering cross-functional teams to achieve unparalleled clarity and efficiency. Your expertise will directly enable leadership to gain instant, comprehensive insights into complex seasonal campaigns, ensuring everything from digital content launches to product packaging kickoffs stays precisely on track. If you thrive on solving intricate technical challenges and are motivated by seeing the direct impact of your work, this role offers the perfect blend of challenge and reward.

What You'll Do

• Architect and implement a robust planning hierarchy within the project management platform, seamlessly connecting individual projects to overarching programs, strategic goals, and major seasonal and promotional campaigns.
• Integrate and precisely map over 400 active projects into the newly established structure, ensuring accurate data rollup and enhanced visibility across the organization.
• Design intuitive rollup views and dynamic dashboards that furnish leadership with clear, actionable insights into campaign status, highlighting projects that are on time, at risk, or delayed.
• Facilitate collaborative working sessions with cross-functional teams to establish consistent naming conventions, taxonomy, and record types for all assets, deliverables, and campaigns.
• Execute comprehensive backend configuration within the platform, including the setup of custom forms, record types, connected fields, and the underlying logic required to unify the entire system.
• Develop the strategic planning framework for the upcoming year (2027), with forward-thinking considerations for future cycles (2028), specifically accounting for long-lead workstreams such as packaging that extend beyond 53 weeks.
• Provide thorough, hands-on training to the team, clearly explaining the strategic rationale behind the system setup to ensure they can confidently maintain and replicate the system annually.
• Proactively identify opportunities where the team can further leverage the platform's capabilities and recommend immediate, high-impact improvements to drive efficiency and effectiveness.

What You Bring (Must-Have)

• Extensive hands-on experience with Adobe Workfront, including deep knowledge of backend configuration and administrative functions.
• Direct experience with Workfront Planning or comparable large-scale project mapping and portfolio rollup initiatives.
• A proven track record of successfully building interconnected project structures across multiple teams and effectively managing hundreds of projects simultaneously.
• Strong proficiency in workflow and process mapping, with the ability to optimize complex operational flows.
• Exceptional ability to translate complex technical setups and processes into clear, understandable language for non-technical users.
• Comfort and capability in working quickly and independently within a highly motivated and fast-paced team environment.

Nice to Have Qualifications

• Adobe Workfront certification (Core Developer, Program Architect, Fusion, or Planning).
• A background in retail, CPG, or marketing operations, particularly with experience managing seasonal or promotional calendars.
• Demonstrated experience presenting to leadership and effectively gathering cross-team feedback to drive consensus and improvement.