New

ADMINISTRATIVE OFFICER

University of California Office of the President
CX Steps 1-20, $35.47 - $56.70/hr, commensurate with experience
United States, California, Oakland
1111 Franklin Street (Show on map)
Nov 07, 2026
Apply for Job Job ID 89910 Location Oakland Full/Part Time Full Time Add to Favorite Jobs Email this Job Job Posting For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP UC OFFICE OF THE PRESIDENT At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good. The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President Position Base Oakland Location UCOP - Franklin Building Department Overview UC Controller provides strategic leadership and support of systemwide financial functions including accounting and financial reporting, tax services, costing policy and analysis, financial systems and payroll compliance, and operational excellence. We deliver efficient and effective financial services, provide best practices and guidance to our campus and medical center communities, develop and administer systemwide policies and procedures, and ensure the University's financial systems are compliant with all University, State and Federal laws, rules and regulations. Position Summary This position provides analytical and administrative support to the Associate Vice President and Systemwide Controller and the UC Controller department. The administrative officer supports the entire UC Controller office and is responsible for a full range of administrative duties, including travel coordination, providing basic financial support to the unit, and scheduling and meeting coordination. Key Responsibilities 40% Executive and Administrative Support: Provide administrative oversight and support to the UC Controller Office, including managing the ordering of all supplies, filing, and ensuring the office is kept organized. Serve as liaison to other UCOP and campus units regarding business and general office management issues. Perform short and long-term planning for office operations, demonstrating good judgement in selecting methods and techniques for obtaining solutions. Coordinate logistics and calendaring for meetings, including booking conference rooms, coordinating catering, initiating service agreements, managing audiovisual and technical needs, and preparing and distributing background materials. Determine need for general office equipment and supplies. Prepare correspondence and other written materials for department management, as needed. Organize, prepare, manage, and maintain unit files and records. Ensure all files and records are maintained accurately and are updated in a timely manner. Maintain lists of records for the unit. Manage the administrative tasks related to onboarding and offboarding employees. Participates in the development and revision of standard operating procedures and guidelines. Other ad hoc projects as assigned. 40% Finance and Accounting: Gather and analyze financial and other resource date; prepare reports or analyses of operational activities, evaluation of current and proposed services, etc. Serve as a resource on researching complex financial discrepancies, escalated customer problems and vendor concerns. Assist with day-to-day office operations. Research and resolve accounting errors and disputes with external vendors, OP accounting staff, and other units as necessary. Submit change or work order requests. Handle purchasing and payments, reconcile accounts, and resolve accounts payable issues. Gather information for quarterly budget projections. Handle a variety of administrative and accounting issues as needed. Ensure compliance with all policies and standards. Perform other duties as assigned. 10% Travel Coordination: Provide support to UC Controller office for all travel coordination and reimbursement. Arrange travel for department management and staff, including researching flights and hotel information, planning logistics, arranging for ground transportation, and making last-minute changes when necessary. Prepare and maintain travel vouchers and all reimbursement forms (including entertainment) for the UC Controller team. Process reimbursements. Exercise independent judgement in assessing and ensuring that all relevant UC policies and procedures are followed. 10% Back-Up Support: Serve as primary back-up to the Executive Assistant to the Associate Vice President and Systemwide Controller in their absence, providing primary administrative support and managing the Controller's and chief of staff's schedule and calendar. Represent Executive Assistant at meetings as needed. Experience Required Qualifications Min 2 years At least two years of progressively responsible experience performing a range of administrative functions including calendaring, travel, and meeting arrangements. Skills and Abilities Required Qualifications Ability to use sound judgment in responding to issues and concerns. Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Solid organizational skills and ability to multi-task with demanding timeframes. Working knowledge of common organization-specific and other computer application programs. Ability to use discretion and maintain confidentiality. Education Required Qualifications Bachelor's degree in related area and/or equivalent experience/training Travel Requirements 0% SPECIAL CONDITIONS This position has been approved for a hybrid work arrangement. The person hired must report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA, on Tuesdays and Wednesdays, subject to change. The person hired will be required to reside in the State of California. SALARY AND BENEFITS Job Title Admin Ofcr 2 CX Job Code 004263 Salary Grade CX Steps 1-20, $35.47 - $56.70/hr, commensurate with experience This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging ADDITIONAL INFORMATION HOW TO APPLY Please be prepared to attach a cover letter and resume with your application. APPLICATION REVIEW DATE The first review date for this job is November 23, 2026. The position will be open until filled. CONDITIONS OF EMPLOYMENT Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy for Employees, Students and Third Parties APM - 035: Affirmative Action and Nondiscrimination in Employment EEO STATEMENT The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.