Administrative Specialist Sr (Open Until Filled)
 Maricopa Community College district | |
long term disability, tuition reimbursement
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 United States, Arizona, Phoenix | |
 Dec 20, 2024 | |
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Administrative Specialist Sr (Open Until Filled) Job ID: 320678 Location: South Mountain Comm College Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $18.91 - $24.58/hourly, DOE Grade 110 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm May be required to work early mornings and evenings. Work Calendar 12 Months Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States? Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges! About Us What's Currently Happening at Maricopa
Campus Statement South Mountain Community College (SMCC) reflects the diversity of the surrounding community, a rich mix of rural, urban, and suburban neighborhoods. Many of our students arrive from Phoenix, Laveen, Tempe, Guadalupe, and the surrounding area to attend classes at the main campus or our offsite facility in Guadalupe; we also offer evening courses in Laveen at Betty Fairfax High School. Of the approximately 5,000 students enrolled at SMCC nearly 70 percent were first-generation college students and 48 percent intended to transfer to a university to further their education. And, with more than 80 percent of these students identifying as a minority, SMCC has been federally designated as a Minority Serving and Hispanic Serving Institution. Our small, personalized classes are offered days, evenings, and online, led by an engaged and accomplished faculty. Career and academic counseling are also available. SMCC is also a Strengths-Based Institution, helping you determine your strengths and then strategize with you to maximize those strengths in your academic and career choices. Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community. Benefits & Perks Options:
Job Summary South Mountain Community College is currently seeking an Administrative Specialist Sr. This position performs administrative duties for Counseling Division, including office coordination, front desk receptionist duties, scheduling appointments, preparing/maintaining office records/reports, office support, and correspondence. This position is critical to the Counseling Division, which serves multiple functions, including FYI and CPD instructional courses, occupational instruction, student services, and numerous student success initiatives. This position is crucial in coordinating division projects, timelines, and communication, including FYI/CPD class schedule building support, assistance with staffing, instructor evaluation coordination, front-line communication with residential and adjunct faculty, and budget and account management, purchasing, and expense processing. Oversees the Counseling front desk, which serves current students, prospective students, and students in distress. Responsibilities include assisting with the hiring and monitoring of work-study students. It may require collaboratively supporting faculty and staff in the Behavioral Sciences program. Essential Functions 30% Service support functions include overseeing of the front desk receptionist duties, scheduling appointments and consultations, office coordination, preparing/maintain office record/reports, student "intake", and coordinating the Stat process; hire, train, and coordinate work schedules for work study student employees 20% Prepares and maintains routine and non-routine correspondence, reports, documents, records and files; manages documentation/record-keeping system in accordance with established standards and guidelines 15% Instructional support functions such as coordinating and processing class schedule building, classroom/room reservation, ordering textbooks, contacting adjuncts, finding subs, assist with faculty hiring/onboarding; sending communiques 15% Updates and maintains schedules, calendars and related meeting materials including department meeting agendas, meetings minutes and hosting department Zoom/Google meetings 10% Assist with HCM, FMS, SIS functions to include delegate for time and labor processing; monitoring and ordering supplies inventory, monitors and tracks department budget and expenses, contacts vendors for purchase and delivery information, obtains quotes, monitors requisition information and reviews and reconciles invoices; retrieves and verifies information in SIS in accordance with established standards and guidelines 10% Project planning and implementation to include new adjunct training sessions, mental health awareness events, department workshops, and other duties as assigned Minimum Qualifications Associate's Degree from a regionally accredited institution and two (2) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. OR High School Diploma/GED and four (4) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. NOTE: One (1) year of work experience is equivalent to 2,080 hours worked. Therefore, employment must be indicated as full-time or part-time on the resume to determine applicant qualifications. Desired Qualifications A. Bilingual: English/Spanish preferred. B. Administrative office duties providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. C. Computer and technical skills for office services to include the effective use of Google Docs, Microsoft Word, Excel, and PowerPoint presentations. D. Effective written communication skills. E. Management or Leadership skills. How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Posting Close Date Open until filled First Review: 10/21/2024 Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=320678&PostingSeq=1 jeid-5effc2539cc66840af73be07a16fe39e | |